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Medford Pride 2023 Frequently Asked Questions

Updated: Jun 21, 2023


Medford Pride 2023 Logo Designed and Donated by Stardust Art & Design**


Welcome!

We’re so happy you’re here! We hope you’ll come out and join us for Medford, Oregon’s 2nd Annual Pride. Medford Pride is an inclusive, supportive and joyous event where the Queer community and those who love and support us can come together in an environment that celebrates our culture while supporting local businesses, exploring year-round advocacy opportunities, making friends and having fun.


Mission

The mission of Medford Pride is to celebrate the diversity of the local Queer community and the people who support and uplift LGBTQIA2S+ People and Families.


We do this by providing an intentional space to engage and celebrate with other community members, support services, and allies.


We work to promote unity, inclusion, awareness and a sense of broad community for Queer individuals, their families, and allies.


We strive to create a space for cultural, artistic, social and educational interactions which affirm, embrace, and support the lives of those in our Queer community, particularly those who continue to face oppression based on other intersecting identities.


This celebration is meant to motivate, develop, support and give a voice to the Queer community and the next generation of leaders who are working to build a more inclusive, accepting, and equitable tomorrow.


Who Are We?

Medford Pride is planned and hosted by the LGBTQ+ Equity Workgroup of Southern Oregon's Health Equity Coalition (SO Health-E,) which focuses on reducing health disparities impacting the Queer community in Jackson and Josephine Counties.


The SO Health-E Coalition is a community-led, cross-sector Regional Health Equity Coalition advancing equity for all in Jackson and Josephine Counties.


SO Health-E operates with fiscal sponsorship from Rogue Valley Mentoring. Rogue Valley Mentoring seeks to transform entire communities through the mentoring of its youth. They provide no-cost mentoring programs to Jackson County youth, ages 10-24, in one-to-one mentoring relationships and in circles (group mentoring).


Code of Conduct

We are committed to creating a safe, comfortable, and enjoyable experience for our community that is free from hate and harassment, and will have staff on-site to ensure this environment is maintained. Because this is an all ages event, we kindly ask that everyone be extra aware of their language, gestures, and behavior. All guests should be able to celebrate freely and leave the event having had a positive experience.


By entering Medford Pride grounds, you agree to not engage in the following activities:

  • Violation of the public park policies set by the City of Medford or local, state and federal laws and statues (this is a requirement for our permit to hold the event)

  • Exposing genitals (defined as reproductive organs in the pubic region)

  • Using hate speech or gestures or displaying symbols of racism, homophobia, transphobia or other forms of hate and intolerance

  • Holding signs or handing out materials within the event that are not in line with the antiracist, Pro-LGBTQ+, Trans Affirming values of Medford Pride 2023.

We reserve the right to deny entry to, and remove those, from this event venue who violate the Code of Conduct or Community Standards agreement. Those who violate the Code of Conduct or Community Standards agreement may be subject to entry denial/ejection.


General Event Details

1.) Where is this event taking place?

Medford Pride 2023 will be taking place in both squares of the Pear Blossom park on 312 East 4th Street in downtown Medford on Saturday June 24th, 2023 from 12pm-6pm.


2.) Is there a fee to enter?

No, there will be no cost to enter the event for those wishing to participate in the celebration.


3.) Is this an event for 18+ and older?

No, Medford Pride is intended to be family friendly and inclusive of all ages.

In order to create a family friendly environment, there will be no use or display of explicit media, language, or performances. All displays and printed materials are subject to review and approval before the event. Additionally, alcoholic beverages and the use of tobacco products or smoking devices are prohibited per the City of Medford in Pear Blossom Park.


4.) COVID-19 policy?

While social distancing and masks are encouraged to decrease the spread of droplet transmitted illnesses, no masks, proof of COVID-19 vaccination, or negative COVID test are required by the venue for entry.


Guests are encouraged to not attend any events at the venue if, within the past 14 days, they have had any COVID-19 symptoms or have tested positive for COVID-19.


5.) What activities or performances will be happening?

The details of the event agenda are still being planned and will be updated as they are confirmed. For the time being, you can count on live performances and music, food trucks, vendors, games and activities, an art exhibit, booths with support services/resources, and a color explosion at the end to wrap everything up. A map with the layout and events will be posted before the event and available for pick-up at the event entrance.


6.) Should I bring money?

Yes, while there won’t be a fee for individuals to enter the event, there will be many local vendors and food trucks that will have items/goods for sale. Some of these vendors will have Terminals for credit/debit cards but others may only be able to accept cash so it may be advantageous to plan accordingly. ATMs are also located nearby. We thank you for supporting our local businesses!


7.) Where can I park?

The event will take place across the street from the Middleford Parking Garage (314 East 6th Street) which has free parking on Saturdays. Street parking is also available for free on Saturdays throughout downtown Medford.


8.) Amenities/First Aid

The event will be ADA accessible and have ADA accessible bathrooms in addition to hand washing stations, shade tents with seating areas for those needing to escape the heat, and first aid.


9.) Are animals allowed?

Yes, well-behaved pets are allowed. Dogs must be on a 6 ft leash at all times and the owner will assume all responsibility for their behavior and cleaning up after them per our contract with the City of Medford.


10.) Can I take pictures while at the event?

Guests are allowed to take pictures and record videos on a consent basis. If your media may include other guests, staff, vendors, or performers, please get consent of all parties beforehand.


11.) Amplification

No person shall use any device to amplify sound in any park unless a valid permit has been issued. No person shall use sound producing or reproducing equipment between the hours of 10pm and 8am on public property or on public rights-of-way.


12.) I have more questions, who can I contact?

Email: connect@sohealthe.org

City of Medford Public Park Rules and Regulations can be found here: https://www.medfordoregon.gov/Government/Departments/Parks-Recreation-and-Facilities/General-Park-Rules#section-5


Becoming a Vendor

Update: Vendor applications have closed (the deadline was June 1st). If you have already applied, and have questions about your vendor booth, please see the information below:


All vendor booths are 10’ x 10’. If you want a 10’ x 20’ space, please note that you will want to reserve two spots, side by side, and then double the listed fee.


1.) Who can be a vendor?

Any individuals, establishments, or organizations that are committed to serving queer communities and upholding queer and trans affirming and antiracist values. In addition, we particularly welcome vendors who identify as LGBTQIA2S+, are BIPOC owned, and/or are locally owned. Vendors are entities selling items/goods or agencies providing resources/services.


2.) What does the vendor application review process look like?

After an application has been submitted via the online portal, the SO Health-E's LGBTQ+ Equity Work Group committee will review each submission and respond to you within 4-6 business days.


All displays and printed materials are subject to review and approval before the event.

Approval may be revoked during the event if display or printed material is not as described during initial review.


All products and services are also subject to review. Be prepared to submit photos of your booth, or a detailed description of your booth, along with copies of printed materials.


If there are changes to your display or printed materials after the initial review, you must send updated materials for review. Submissions will be voted on by the committee for approval using specified criteria.


3.) Is there a fee to become a vendor?

Yes, there is a fee to become a vendor. The fee structure is as follows:


National For Profit Businesses (ex: WalMart, Chase Bank, Costco, etc): $500

Large local business (10+ employees) (ex: Rays, Food 4 Less, Harry & David): $350

**Small local business (less than 10 employees): $200

**Local non-profit or small LGBTQIA2S+ or BIPOC OWNED: $100


FOOD TRUCKS: $250 vendor fee

**$150 vendor fee for LGBTQIA+ or BIPOC OWNED and operated


**For small businesses, local non-profits, and LGBTQIA+/BIPOC owned businesses, please email us at connect@sohealthe.org if cost is a barrier to your participation as a vendor as we wish to make this event accessible to all who wish to participate. Additionally, if you would like to have your booth identifiable as LGBTQIA2S+ or BIPOC owned, email us to let us know and we can provide signage for you to display at your booth.


* Please note that you do not need a 501c3 to have a booth at Medford Pride.


4.) What does setup and breakdown look like?

Event set-up will begin no earlier than 9:30 AM on the day of the event (June 24th, 2023,) and must be completed by 11:45 AM.


You may not begin tearing down your booth or food truck until 6:00 PM.

The flow for food truck setup and vendor locations will be completed and distributed to all approved applicants by the end of May via email.


5.) Can I sell items/goods?

Yes, this event is about our community and the wonderful things you create and produce! You can sell items and/or goods at this event that have been approved by the committee from your application review. This does not include any alcoholic beverages, tobacco or smoking products, homophobic, transphobic, or racist material, or explicit material that is not suitable for people under 18 years of age. This list is not exhaustive.


6.) Amenities?

There are electrical hook-ups through the Pear Blossom Park venue and will be available for all vendors needing power. Vendors using electrical hook-ups are expected to keep all cords secured from tripping hazards, water hazards, or any compromising hazard and must not block walking access.


There will be ADA accessible bathrooms and hand washing stations available. Please be sure to bring some type of shade if you’re able to.


7.) Spaces for vendors?

Food trucks and vendors with trailers will be utilizing both sides of Bartlett Street for this event. Vendors using canopies will be dispersed throughout the park.. Exact details of layout will be provided to all approved vendors by the end of May via email.


8.) Payment Policy?

Payment must be received within 10 days of your approval; we will contact you to follow-up after 10 days. The deadline for applications is June 1st 15th, 2023 and all payments must be received by June 9th, 2023.


9.) Cancellation Policy?

We get it, things change! Cancellation requests must be received by June 9th, 2023 for a refund of your booth fee. Cancellation requests received after June 9th will not receive a booth fee refund; your booth fee is still a tax-deductible donation.


10.) Is this tax deductible?

Yes, your vendor application fee is tax deductible! Rogue Valley Mentoring is a 501(c)(3) registered organization so your application fees are tax deductible. A receipt will be issued to you once your payment has been received EIN: 94-3468601


11.) I have more questions, who can I contact?

Email: connect@sohealthe.org


Community Agreement for Vendor and Performer Participation

Event values: By choosing to have a vendor booth or food truck at Medford Pride 2023, you are publicly committing to support and adopt policies that protect and uplift LGBTQIA2S+ communities in Jackson County, Oregon and beyond. We have a zero tolerance policy for hate speech, harassment, and discrimination. We are queer and trans affirming, antiracist, and intersectional.


No cigarette or alcohol vendors will be allowed at this event: this includes prohibiting food trucks from selling alcoholic display/beverages in Pear Blossom Park during the event.


Set up and take down: The Day of the Event (6/24/23): Set-up will begin no earlier than 9:30 AM, and must be complete by 11:45 AM. You may not begin tearing down your booth or food truck until 6:00 PM.


Approval Process: You will receive a confirmation of receipt of your Community Standards Agreement within 5 business days. We will issue an Approval or Denial for your booth as soon as possible. In order to facilitate this process:

  • All displays and printed materials are subject to review and approval before the event: approval may be revoked during the event if display or printed material is not as described during initial review. All products and services are also subject to review.

  • Be prepared to submit photos of your booth, or a detailed description of your booth, along with copies of printed materials.

  • If there are changes to your display or printed materials after the initial review, you must send updated materials for review.

  • Submissions will be voted on by SO Health-E's LGBTQ+ Equity Work Group for approval using specified criteria.

Payment Policy: Payment must be received within 10 days of your approval; we will contact you to follow-up after 10 days.


All payments must be received by June 9th, 2023. All fees are tax-deductible donations to SO Health-E's LGBTQ+ Equity Work Group. Please contact connect@sohealthe.org to inquire about scholarship opportunities.

  • Online Payment: When making an online payment, please select the option to cover transaction fees and select the “Dedicate this gift” option to Medford Pride 2023. Secure donation link: https://secure.givelively.org/donate/rogue-valley-mentoring/medford-pride-2023 and click on “Donate”

  • Checks: Make payable to 'Rogue Valley Mentoring'

  • Add 'SO Health-E LGBTQ Sponsor' to the memo line.

  • Mail to: 2931 S Pacific Hwy, Medford, OR 97501

Cancellation Policy: Cancellation Requests must be received by June 1st, 2023 for a refund of your booth fee. Cancellation requests received after May 10th will not receive a booth fee refund; your booth fee is still a tax-deductible donation.


Media Release: I understand and agree that my business, organization, or artist profile may be listed on public event promotion materials for Pride 2023, including on social media. I understand and agree that photos of my performance, booth, or business at the event may be included in event photos.


**About Stardust Art & Design, Medford Pride 2023 logo designer who donated the art:

Formed in 2023, Stardust Art & Design is a new, LGBTQIA+ locally-owned multi-disciplinary design studio that offers a variety of creative services and marketing solutions. Visit our website at stardustartanddesign.com to learn more! Instagram: @stardust_artanddesign

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