🏢 Vendor & Food Truck FAQs

1. Who can be a vendor?

   Anyone can apply to be a vendor. Community organizations without a 501c3 are welcome to apply, as well as nonprofits, businesses and artists.

   Vendors must uphold antiracist, queer- and trans-affirming values. LGBTQIA2S+, BIPOC-owned, and local vendors are especially welcome.

2. How are applications reviewed?

   Applications are reviewed by a volunteer committee. Materials, displays, and products must be approved and are subject to reevaluation.

3. Prohibited: No alcoholic beverages, tobacco or smoking products, homophobic, transphobic, or racist material, or explicit material that is not suitable for people under 18 years of age may be sold or displayed. This includes prohibiting food trucks from selling alcoholic beverages at Rogue X during the event.

4. What should vendors bring?

   Bring your own tables and chairs. The event is indoors—no canopies needed.

   If you choose to bring a canopy it must have rubber feet so that it does not damage the floor at Rogue X.

5. Setup & Breakdown 

   🕒 Setup: 9:00–11:00 AM 

   🚗 Unload, move your vehicle, then return to set up - Cars may idle for no more than 10 minutes, then move to vendor parking in the Logos parking lot 

   🕒 Breakdown: No earlier than 6:00 PM

6. What can I sell?

   Items approved during application—no alcohol, tobacco, hate materials, or explicit content. This is a family-friendly event.

7. What amenities are provided?

   Power access if requested (vendors bring extension cords + covers, no tape) (along the walls every 20ft is a power outlet) 

   ADA accessibility

   Trash/recycling bins available (you may also bring your own)

   ATM located onsite - operated by Rogue Credit Union

8. Booth Spaces & Parking

   Food trucks and trailers - instructions to be emailed directly.

   General vendor parking: No vendor parking at Rogue X, all vendor vehicles must be parked at the Logos Parking lot after unloading.

9. Payment Policy

   Payment due within 14 days of booth approval email

   Deadline for all payments: June 8, 2025

   Payments are tax-deductible donations

10. Payment Options: 

    🔗 Online Donation 

    ✅ Cover transaction fees & dedicate to Medford Pride 

    📄 Checks payable to: Rogue Valley Mentoring 📧 Memo: SO Health-E LGBTQ Sponsor 

    📦 Mail to: 2931 S Pacific Hwy, Medford, OR 97501

11. Cancellation Policy

    We get it, things change! Cancellations by June , 2025 are eligible for a refund. After that date, fees are nonrefundable (but still tax-deductible).

12. Is this tax deductible? 

    Yes! Rogue Valley Mentoring is a registered 501(c)(3). EIN: 94-3468601. Receipts provided via email.

13. Media Release: 

    I understand and agree that my business/organization/artist profile may be listed on public event promotion materials for Medford Pride, including on social media. I understand and agree that photos of my performance/booth/business at the event may be included in event photos.

14. More vendor questions? 

    📧 medfordpride@sohealthe.org