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Medford Pride 2022 Frequently Asked Questions

Updated: Jun 23



Mission

The mission of Medford Pride 2022 is to celebrate the diversity of the local Queer community and the people who support and uplift us.

We do this by providing a safe space to engage with other community members, support services, and allies.


We work to promote unity, inclusion, awareness and a sense of broad community for Queer individuals, their families, and allies.


We strive to create a space for cultural, artistic, social and educational interactions which affirm, embrace, and support the lives of those in our Queer community, particularly those who continue to face oppression based on other intersecting identities.

This celebration is meant to motivate, develop, support and give a voice to the Queer community and the next generation of leaders who are working to build a more inclusive, accepting, and equitable tomorrow.


Who Are We?

Medford Pride 2022 is being planned and hosted by the LGBTQ+ Equity Workgroup of Southern Oregon's Health Equity Coalition (SO Health-E,) which focuses on reducing health disparities impacting the Queer community in Jackson and Josephine Counties.


The SO Health-E Coalition is a community-led, cross-sector Regional Health Equity Coalition advancing equity for all in Jackson and Josphine Counties.


SO Health-E operates with fiscal sponsorship from Rogue Valley Mentoring. Rogue Valley Mentoring seeks to transform entire communities through the mentoring of its youth. They provide no-cost mentoring programs to Jackson County youth, ages 10-24, in one-to-one mentoring relationships and in circles (group mentoring).


Code of Conduct

We are committed to creating a safe, comfortable, and enjoyable experience for our community and will have staff on-site to ensure this environment is maintained. Staff have been trained to intervene when deemed necessary and to use their best discretion to help ensure that guests who ignore the Code of Conduct or Community Standards agreement do not interfere with others' ability to enjoy this event. Since this is an all ages event, we kindly ask that everyone be extra aware of their language, gestures, and behavior. All guests should be able to celebrate freely and leave the event having had a positive experience.


Be responsible for your own good time and the good time of your community by reporting inappropriate behavior/disturbances; if you see something, say something!

Disturbances include, but are not limited to, the following:

  • Being intoxicated and/or engaging in disorderly conduct

  • Fighting or challenging others to fight

  • Exposing private body parts

  • Interference with or delay of any event progressions

  • Violation of the public park policies set by the City of Medford or local, state and federal laws and statues

  • Throwing, discharging, or launching any substances or objects

  • Willfully and/or maliciously disturbing another guest, performer/vendor, or event staff

  • Using profanity, hateful speech, and/or offensive words, imagery, or gestures which are likely to provoke a negative reaction from others

  • Holding signs or handing out materials within the event that are not in line with the pro-LGBTQ+, Trans Affirming, and Antiracist values of Medford Pride 2022.


We reserve the right to deny entry to, and remove those, from this event venue who violate the Code of Conduct or Community Standards agreement. Those who violate the Code of Conduct or Community Standards agreement may be subject to entry denial/ejection and, to the extent their conduct constitutes a violation of law, may be subject to arrest.

  • Those who engage in fighting, throwing objects or attempting to disrupt the event will be immediately ejected from the venue.

  • Guests will enjoy this event free from disruptive behavior, including foul or abusive language or obscene gestures. Those participating in such behavior will be immediately ejected and handled in a prompt and safe manner.

  • We ask that guests wishing to consume alcoholic beverages do so only after they’ve left the event for the day; no consumption is permitted on-site.

  • Someone seen consuming alcoholic beverages, or appearing to be impaired or intoxicated, will be asked to leave the event and handled in a prompt and safe manner.

  • Smoking or vaping is not permitted in the venue. Those found to be smoking or vaping in the venue will be asked to leave.

  • Weapons are prohibited and include, but are not limited to, the following: firearms, explosives, stun guns, handcuffs, brass knuckles, sticks, clubs, batons, martial arts instruments, pepper spray, tear gas, knives, etc. Those found with weapons will be immediately ejected and handled in a prompt and safe manner.

  • Guests will comply with requests from venue staff regarding the operations and emergency response procedures.

We thank you for your cooperation in maintaining the integrity of this event and look forward to celebrating with you!


General Event Details

1.) Where is this event taking place?

Medford Pride 2022 will be taking place in both squares of the Pear Blossom park on 312 East 4th Street in downtown Medford on Saturday June 11th, 2022 from 12pm-6pm.


2.) Is there a fee to enter?

No, there will be no cost to enter the event for those wishing to participate in the celebration.


3.) Is this an event for 18+ and older?

No, this is event will be family friendly and is meant to include all ages.


Alcoholic beverages and the use of tobacco products or smoking devices are prohibited by the City of Medford in Pear Blossom Park.


There will be no use or display of explicit media, language, or performances.

All displays and printed materials are subject to review and approval before the event: approval may be revoked during the event if display or printed material is not as described during initial review.


4.) COVID-19 policy?

While social distancing and masks are encouraged to decrease the spread of droplet transmitted illnesses, no masks, proof of COVID-19 vaccination, or negative COVID test are required by the venue for entry.


Guests are advised to not attend any events at the venue if, within the past 14 days, they have had any COVID-19 symptoms or have tested positive for COVID-19.


5.) What activities or performances will be happening?

The details of the event agenda are still being planned and will be update as they are confirmed. For the time being, you can count on live performances and music, food trucks, vendors, games and activities, an art exhibit, booths with support services/resources, and a color explosion at the end to wrap everything up. A map with the layout and events will be posted before the event and available for pick-up at the event entrance.


6.) Should I bring money?

Yes, while there won’t be a fee for individuals to enter the event, there will many local vendors and food trucks that will have items/goods for sale. Some of these vendors will have Terminals for credit/debit cards but others may only be able to accept cash. There are ATMs nearby but it may be advantageous to prepare for many vendors accepting cash only. Thank you for supporting our local businesses!


7.) Where can I park?

The event will take place across the street from the Middleford Parking Garage (314 East 6th Street) which has free parking on Saturdays. Street parking is also available for free on Saturdays throughout downtown Medford.


8.) Amenities/First Aid

The event be ADA accessible and have ADA accessible bathrooms [MG4] in additional to hand washing stations, free water bottle refilling stations, a cooling tent with mist for those needing to escape the heat, and first aid tent.


9.) Are animals allowed?

Yes, well-behaved pets are allowed. Dogs must be on a 6 ft leash at all times and the owner will assume all responsibility for their behavior and cleaning up after them. This is a requirement of the City of Medford.


10.) Can I take pictures while at the event?

Guests are allowed to take pictures and record videos on a consent basis. If your media may include other guests, staff, vendors, or performers, please get consent of all parties beforehand.


11.) Amplification

No person shall use any device to amplify sound in any park unless a valid permit has been issued. No person shall use sound producing or reproducing equipment between the hours of 10pm and 8am on public property or on public rights-of-way.


12.) I have more questions, who can I contact?

Email: connect@sohealthe.org

City of Medford Public Park Rules and Regulations can be found here: https://www.medfordoregon.gov/Government/Departments/Parks-Recreation-and-Facilities/General-Park-Rules#section-5


Becoming a Vendor

1.) Who can be a vendor?

Any individuals, establishments, or organizations that are committed to serving queer communities and upholding queer and trans affirming and antiracist values. In addition, we welcome vendors who identify as LGBTQIA2S+, are BIPOC owned, and/or are locally owned. Vendors are entities selling items/goods or agencies providing resources/services.


2.) What does the vendor application review process look like?

After an application has been submitted via the online portal, the SO Health-E's LGBTQ+ Equity Work Group committee will review each submission and respond to you within 4-6 business days.


All displays and printed materials are subject to review and approval before the event.

Approval may be revoked during the event if display or printed material is not as described during initial review.


All products and services are also subject to review. Be prepared to submit photos of your booth, or a detailed description of your booth, along with copies of printed materials.


If there are changes to your display or printed materials after the initial review, you must send updated materials for review. Submissions will be voted on by Group for approval using specified criteria.


3.) Where do I apply to become a vendor?


4.) Is there a fee to become a vendor?

Yes, there is a fee for vendors based on size of booth/truck:

  • Booth: 10’x10’= $200

  • Booth: 12’x12’= $350

  • Food Truck: Any Size= $250

***There are discounts available for vendors that are LGBTQIA+-owned or BIPOC-owned, or small vendors (<10 employees) headquartered in Jackson or Josephine Counties…

  • Booth: 10’x10’=$150

  • Booth: 12’x12’= $300

  • Food Truck: Any Size= $150

5.) Is there a fee to have a Non-Profit Organization or Healthcare booth?

Yes, there is a fee for these types of vendors based off size of booth

  • Non-Profit Organization Booth: 10’x10’= $150

  • Non-Profit Organization Booth: 10’x20’= $200

  • Non-Profit Organization Booth: “Other size” = Case by case based off size

  • Healthcare Organization Booth: 10’x10’= $200

  • Healthcare Organization Booth: 12’x20’= $350

  • Healthcare Organization Booth: “Other size” = Case by case based off size

***There are discounts available to all Non-Profit organizations and Healthcare organizations that are LGBTQIA+- or BIPOC-run/focused organizations, or an organization with an annual budget less than $500,000…

  • Non-Profit Organization Booth: 10’x10’= $75

  • Non-Profit Organization Booth: 10’x20’= $125

  • Non-Profit Organization Booth: “Other size” = Case by case based off size

  • Healthcare Organization Booth: 10’x10’= $100

  • Healthcare Organization Booth: 12’x20’= $150

  • Healthcare Organization Booth: “Other size” = Case by case based off size

6.) What does setup and breakdown look like?

Event set-up will begin no earlier than 9:30 AM on the day of the event (June 11th, 2022,) and must be completed by 11:45 AM.


You may not begin tearing down your booth or food truck until 6:00 PM.

The flow for food truck setup and vendor locations will be completed and distributed to all approved applicants by the end of May via email.


7.) Is there a deadline to apply?

Yes, all applications AND payments must be received by May 15th, 2022.


8.) Can I sell items/goods?

Yes, this event is about our community and the wonderful things you create and produce! You can sell items and/or goods at this event that have been approved by the committee from your application review. This does not include any alcoholic beverages, tobacco or smoking products, homophobic, transphobic, or racist material, or explicit material that is not suitable for people under 18 years of age. This list is not exhaustive.


9.) Amenities?

There are electrical hook-ups through the Pear Blossom Park venue and will be available for all vendors needing power. Vendors using electrical hook-ups are expected to keep all cords secured from tripping hazards, water hazards, or any comprising hazard and must not block walking access.


There will be ADA accessible bathrooms and hand washing stations available. Please be sure to bring some type of shade if you’re able to.


10.) Spaces for vendors?

Food trucks and vendors with trailers will be utilizing both sides of Bartlett Street for this event. Vendors using canopies will mainly be utilizing the south end of the park square. Exact details of layout will be provided to all approved vendors by the end of May via email.


11.) Payment Policy?

Payment must be received within 14 days of your approval; we will contact you to follow-up after 14 days. The deadline for applications and payments is May 15th, 2022.


12.) Cancellation Policy?

We get it, things change! Cancellation requests must be received by May 10th, 2022 for a refund of your booth fee. Cancellation requests received after May 10th will not receive a booth fee refund; your booth fee is still a tax-deductible donation.


13.) Is this tax deductible?

Yes, your vendor application fee is tax deductible! Rogue Valley Mentoring is a 501(c)(3) registered organization so your application fees are tax deductible. A receipt will be issued to you once your payment has been received EIN: 94-3468601


14.) I have more questions, who can I contact?

Email: connect@sohealthe.org


Becoming a Performer


1.) Who can be a performer?

Any individuals, groups, or organizations that identify as LGBTQIA2S+, BiPOC, or allies that share our queer and trans affirming vision of uplifting and protecting our communities and feel comfortable performing prepared material for an all-ages audience. Get creative!


2.) What does the performer application review process look like?

After an application has been submitted via the online portal, the SO Health-E's LGBTQ+ Equity Work Group committee will review each submission and respond to you within 4-6 business days.


All performances are subject to review and approval before the event: approval may be revoked during the event if material is not as described during initial review.

Be prepared to submit photos and/or videos of your prior performances, and a detailed description of what you’re wanting to do, along with the amount of time you/your group needs.


If there are changes to your performance after the initial review, you must send updated information for our review.

Submissions will be voted on by Group for approval using specified criteria.


3.) Where do I apply to become a performer?

Performer Portal: https://docs.google.com/forms/d/e/1FAIpQLSdvNT-iGjLTWp6wZbfGqxQ8DhaqiSjlSEFBmvOdTTf3ASd1bw/viewform


4.) Is there a fee to become a performer?

No, since we are not able to pay performers there will not be a fee for those applying as such. If you’re a performer that has material you’d like to sell (such as CDs,) you’ll need to apply as a vendor.


5.) What does setup and breakdown look like?

This is heavily dependent on the number of performers applying, time allotment, and the type of performance you are hoping to do. In general, event set-up will begin no earlier than 9:30 AM on the day of the event (June 11th, 2022,) and must be completed by 11:45 AM and vendors may not begin tearing down booths or food trucks until 6:00 PM. The flow for food truck setup, vendor locations, and performer events will be completed and distributed to all approved applicants by the end of May via email.


6.) Is there a host? How does this work?

Yes, there will be a main host that will coordinate in-between performers and introduce performances. As the details become clearer, we will be coordinating with you and the host about an event flow.

Once the performances have been confirmed, we will have an outlined flow chart with times set, that will be emailed to everyone ASAP.

Performers will be able to leave after they’ve completed their set, since no vehicles will be needing to enter and leave the event venue.


6.) Is there a deadline to apply?

Yes, all performers will be to apply by May 15th, 2022.


7.) I have more questions, who can I contact?

Email: connect@sohealthe.org


Becoming a Sponsor


1.) Why become a sponsor?

Your sponsorship will have a critical role in not only making this event possible but also making it memorable, vibrant, and inclusive for our community to celebrate!

Medford Pride 2022 is solely funded by the contributions from local establishments and individuals, via the outreach efforts of employees and volunteers from the SO Health-E LGBTQ+ Equity Workgroup and Rogue Valley Mentoring.


2.) Who can be a sponsor?

Any establishment or individual can be a sponsor! That means you as an individual, an agency, or business can donate.


3.) Is this donation tax deductible?

Yes! Rogue Valley Mentoring is a 501(c)(3) registered organization so your direct contributions are tax deductible.

A receipt will be issued to you once your payment has been received EIN: 94-3468601


4.) What does a donation entail?


A.) Lithia Park Sponsorship: Tax Deductible Donation of $25 - $100

  • Name in on event t-shirts (to opt out contact connect@sohealthe.org

B.) Table Rock Sponsorship: Tax Deductible Donation of $101 - $300

  • Logo on Event T-shirt and Social Media Shout-out

C.) Pear Blossom Sponsorship: Tax Deductible Donation of $301 - $1,000 includes everything in the Table Rock Sponsorship, plus:

  • Logo on Printed Materials & displayed more prominently on Event T-shirts

  • Free Vendor or Non-Profit Booth (all booths must be reviewed and approved)

  • Social Media Shout-out & Shout-out on-Stage during event

D.) Rogue River Sponsorship: Tax Deductible Donation of $1,000+ includes everything in Pear Blossom Sponsorship, plus:

  • Logo displayed on Event Banner

  • Logo displayed most prominently on Event T-shirts

  • Multiple Social Media Shout-outs

5.) How do I become a sponsor?

You can become a sponsor by donating online or by mail.

To donate online, please visit- https://rvmentoring.org/so-health-e/ and note “Pride 2022 Sponsor” in the ‘Dedicate this gift’ field.


If you’re donating by check, please make the check out to “SO Health-E” and add “Pride/Sponsor” to the memo line. Checks can then be mailed to SO Health-E at:


2931 South Pacific Highway

Medford, OR 97501


6.) Can I be a sponsor and be a vendor?

Yes, you can do any combination of things! You’ll just need to submit your application and sponsorship donation separately.


***Please note, May 15th, 2022 is the deadline for submitting booth/vendor applications for review***

Applications:


  • Applications are closed for the 2022 event

I have more questions, who can I contact?

Email: connect@sohealthe.org


Community Standards Agreement for Vendor and Performer Participation

Event values: By choosing to have a vendor booth or food truck at Medford Pride 2022, you are publicly committing to support and adopt policies that protect and uplift LGBTQIA2S+ communities in Jackson County, Oregon and beyond. We have a zero tolerance policy for hate speech, harassment, and discrimination. We are queer and trans affirming, antiracist, and intersectional.

No cigarette or alcohol vendors will be allowed at this event: this includes prohibiting food trucks from selling alcoholic display/beverages in Pear Blossom Park during the event.

Set up and take down: The Day of the Event (6/11/22): Set-up will begin no earlier than 9:30 AM, and must be complete by 11:45 AM. You may not begin tearing down your booth or food truck until 6:00 PM.

Approval Process: You will receive a confirmation of receipt of your Community Standards Agreement within 5 business days. We will issue an Approval or Denial for your booth as soon as possible. In order to facilitate this process:

  • All displays and printed materials are subject to review and approval before the event: approval may be revoked during the event if display or printed material is not as described during initial review. All products and services are also subject to review.

  • Be prepared to submit photos of your booth, or a detailed description of your booth, along with copies of printed materials.

  • If there are changes to your display or printed materials after the initial review, you must send updated materials for review.

  • Submissions will be voted on by SO Health-E's LGBTQ+ Equity Work Group for approval using specified criteria.

Payment Policy: Payment must be received within 14 days of your approval; we will contact you to follow-up after 14 days.


All payments must be received by May 15th, 2022. All fees are tax-deductible donations to SO Health-E's LGBTQ+ Equity Work Group. Please contact connect@sohealthe.org to inquire about scholarship opportunities.

  • Online Payment: When making an online payment, please select the option to cover transaction fees and select the “Dedicate this gift” option to Medford Pride 2022. Secure donation link: https://rvmentoring.org/so-health-e/ and click on “Donate”

  • Checks: Make payable to 'Rogue Valley Mentoring'

  • Add 'SO Health-E LGBTQ Sponsor' to the memo line.

  • Mail to: 2931 S Pacific Hwy, Medford, OR 97501

Cancellation Policy: Cancellation Requests must be received by May 10th, 2022 for a refund of your booth fee. Cancellation requests received after May 10th will not receive a booth fee refund; your booth fee is still a tax-deductible donation.

Media Release: I understand and agree that my business, organization, or artist profile may be listed on public event promotion materials for Pride 2022, including on social media. I understand and agree that photos of my performance, booth, or business at the event may be included in event photos.

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